Review
At regular intervals, you confirm that the responsibility, purpose and access of your team are still correct. Your IT decides how often. When a review is due, the list shows the status Review required.
You start the review in the Lifecycle section with Review. Under Workspace review, Seamless guides you through three questions. At the top you always see the team you are reviewing.
Who is responsible?
Under Are you responsible for this workspace?, you confirm the responsible person.
| Option | What happens |
|---|---|
| I'm responsible | You remain responsible. Continue with Next. |
| Assign to someone else | Choose another person. They are notified and take over the review. |
Is the team still needed?
Under Is this workspace still required?, you decide whether the team stays active.
| Option | What happens |
|---|---|
| Keep workspace | The team stays. Continue with Next. |
| Archive workspace | Seamless shows the actions your IT has defined in the template, for example removing guests and members. You then archive the team. The possible actions are listed under Archive a team. |
Depending on the template, archiving also empties the recycle bin and deletes older versions of documents. This can't be undone.
Who still needs access?
Under Who still needs access?, you check all people and their roles. Changes apply immediately.
| Element | Meaning |
|---|---|
| Min. … owners required | Minimum number of owners. With a tick: enough owners. Otherwise, make another person an Owner. |
| Search to add users | Add people |
| Filter | Search the list |
| Responsible and Deputy | Responsible person and deputy |
| Owner or Member | Role of the person |
| Cross | Remove the person |
Use Finish to complete the review. The period until the next review starts again.