Workspaces

In Seamless, a workspace is a team, a Microsoft 365 group or a SharePoint site. Seamless controls workspaces via templates, from creation to archiving.

Terminology

Microsoft uses the terms Microsoft 365 Groups, Teams enabled Groups and Group Sites. For simplicity, we call these elements workspaces in the user-facing areas of Seamless.

In the Admin Center, we use the original Microsoft terminology wherever possible, so that Microsoft 365 administrators can recognise the terms directly and follow the Microsoft documentation more easily.

Lifecycle

Phase	What happens
Template	Admins define per organisation how workspaces are built and which rules apply.
Request	Users request workspaces in the Seamless App.
Approval	Admins review the request in the Admin Center if the template requires it.
Provisioning	Seamless creates the workspace based on the template.
Operation	Background jobs check responsibility, owners and reviews. Drift detection identifies deviations.
Archiving	Completed workspaces are closed according to IT requirements.
Removal	Workspaces that are no longer needed are deleted manually. Seamless never deletes workspaces automatically.

Templates apply after creation too

If someone changes a workspace directly in Microsoft 365, Seamless detects the deviation from the template. With Apply template you reset workspaces to the template or roll out template changes to existing workspaces.

Who does what

• Admins set up organisations and templates in the Admin Center. They can adjust all workspaces at any time.
• Primary contacts are responsible for a workspace and carry out reviews.
• Owners manage their workspaces in the Seamless App.
• Members work in the team without governance tasks.

Next steps

Set up templatesSet up organisations and templates

Learn more

ProvisioningTrack creationFirst Teams templateCreate a team based on a minimal templateDeploy the Seamless appDeploy the self-service app in Microsoft TeamsRequest a workspaceWizard in the Seamless AppApprove requestsReview and approve requestsBackground jobsGovernance checks in the backgroundDeviationsDetect deviations from the templateApply templateTransfer template settingsArchive a workspaceArchive workspaces that are no longer neededDelete a workspaceDelete workspaces that are no longer needed