Apply the group expiration policy
AI translated from the German original
Automatically delete inactive workspaces with the Microsoft expiration policy (requires Entra ID P1).
The Microsoft Entra ID group expiration policy limits the lifetime of Microsoft 365 groups. Actively used groups are renewed automatically. Unused groups are deleted if nobody renews them. The feature requires Microsoft Entra ID P1 licences. More information: Microsoft 365 group expiration policy
How the expiration policy works
Section titled “How the expiration policy works”- Automatic renewal: About 35 days before expiration, Microsoft renews groups that are actively used.
- Notification: If the group is not renewed, owners receive an email 30, 15 and 1 day before expiration. Groups without owners notify a specified email address.
- No response: The group is deleted one day after expiration, including team, site and content. Owners receive an email about the deletion.
- Restore: Owners and admins can restore deleted groups within 30 days.
Active use includes:
- SharePoint: viewing, editing, downloading, moving, sharing or uploading files
- Outlook: joining the group, reading or writing group messages
- Teams: visiting a channel
- Viva Engage: viewing a post
Set up the expiration policy
Section titled “Set up the expiration policy”Set up the expiration policy in the Microsoft Entra admin center under Groups → Expiration. There you define the lifetime, the email address for groups without owners and the scope.
Apply the expiration policy per template (Selected only)
Section titled “Apply the expiration policy per template (Selected only)”- Open Groups → Templates → organisation → template → Group.
- Enable Expiration policy.
- Save the template.
Seamless adds new workspaces from this template to the expiration policy. For this, the policy in Microsoft Entra ID must have the scope Selected.
Display in Seamless
Section titled “Display in Seamless”If a workspace is covered by the expiration policy, Seamless shows the Group expiration card marked Managed by Entra ID in the Lifecycle tab. It shows the expiration date, e.g. Expires in 10 days, and the remaining time on a timeline. Owners renew the workspace there directly with Renew.