Archive workspaces

Workspaces are often no longer needed after a project or initiative ends. Define per template which actions are performed during archiving, so that completed workspaces are handled consistently according to IT requirements.

Set archiving actions

1. Open Groups → Templates → organisation → template → Archiving.

2. Under Actions, select the actions:

   Action	Effect
   Remove guests	Removes all guests
   Remove members	Removes all members
   Hide group from Outlook	Hides the group in the address book and in Outlook
   Mark as closed	Shows the workspace as closed in the Seamless App
   Archive Team	Archives the team using the Microsoft Teams feature
   Set sites to readonly	Sets the site and the sites of private channels to read-only for owners and members
   Remove documents version history	Deletes the version history of documents
   Delete recycle bin contents	Empties the recycle bin

3. If needed, select a user under Replace owners. This user replaces all previous owners.

   Archived teams then no longer appear in Microsoft Teams for the previous owners.

4. Save the template.

Allow owners to archive

Whether owners may archive in the Seamless App is controlled in the app settings in the App tab under Allow archiving:

• Yes: always
• No: never
• Conditional: only if a condition is met, e.g. state == 'closed'

How admins and owners archive and what happens afterwards is described under Archive a workspace.

Custom automation

Under Notification endpoint, you can call your own endpoint when archiving. It receives the team.archive event.

Next steps

App settingsDefine settings for the Seamless App

Learn more

Archive a workspaceArchive and resetCarry out a reviewProcess for the primary contactReviewsHave workspaces reviewed regularlyWebhooksConnect custom automation