Archive a workspace
AI translated from the German original
Close workspaces that are no longer needed according to IT requirements.
When archiving, Seamless runs the archiving actions of the template, e.g. remove guests and members, archive the team and set the site to read-only.
Who may archive
Section titled “Who may archive”- Admins can archive at any time in the Admin Center.
- Owners archive in the Seamless App if the template allows it under Allow archiving, see app settings.
Archive a workspace
Section titled “Archive a workspace”-
Start archiving:
- Admin Center: Groups → Manage → … menu → Archive, or in the workspace under Lifecycle → Archive
- Seamless App: in the workspace details under Lifecycle
- Review: with Archive workspace, see Carry out a review
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Seamless shows all actions that will run. Check them and confirm.
In the review, Seamless runs the same actions as in the other ways.
What happens afterwards
Section titled “What happens afterwards”- Seamless runs the actions in the background. Seamless does not show progress. You see the result once the actions are done.
- The Lifecycle changes automatically to Archived. Other values are Active and Inactive.
- Seamless records who archived and when. You see it in the workspace at the archiving function.
- The workspace is flagged with Archived.
- The background jobs skip archived workspaces. There are no more reviews and no Not enough owners messages.
Reset archiving
Section titled “Reset archiving”Only admins can reset archiving. Seamless does not do this automatically:
- Restore the team in Microsoft Teams, see Archive or restore a team.
- Remove the read-only setting of the site in SharePoint.
- In Seamless, set the Lifecycle to Active in the workspace under Settings and click Update.