Renew expiration

The expiration policy (group expiration) is a Microsoft Entra ID feature and requires P1 licenses. Microsoft defines the rules. Seamless shows the expiration in the workspace, and you can renew it there. Details: Expiration policy for Microsoft 365 groups

The policy

• There is exactly one policy per tenant. It applies to no groups (None), all groups (All) or selected groups (Selected).
• Selected applies to a maximum of 500 groups.
• The lifetime is at least 30 days.

How to apply the policy per template with Seamless is described under Expiration policy.

What Microsoft does automatically

• Active groups are renewed automatically, e.g. when someone edits files in SharePoint or visits a channel in Teams.
• Notification: Otherwise, owners receive an email 30, 15 and 1 day before expiration. Groups without owners notify the address in the policy.
• Expiration: Microsoft deletes groups that are not renewed. They remain restorable for 30 days.

Caution

Together with the group, Microsoft also deletes conversations, files, calendar events and tasks. After 30 days, they can no longer be restored.

Renew in Seamless

1. Open the workspace and then Lifecycle.

   The Group expiration card marked Managed by Entra ID shows when the workspace expires, e.g. Due in 224 days. Shortly before expiration, it is flagged, e.g. with Expires in 10 days.

2. Click Renew.

The period then starts again.

Next steps

Carry out a reviewConfirm responsibility, need and access

Learn more

Expiration policyApply the policy per templateMicrosoft LearnExpiration policy for Microsoft 365 groups