Set up regular reviews
AI translated from the German original
Define how often the primary contact of a workspace must review whether it is still up to date.
Workspaces change over time. Responsible people change, projects are completed and permissions are no longer up to date. With the review, Seamless regularly asks the primary contact to:
- confirm the details of the workspace
- transfer responsibility if needed
- review permissions
- archive workspaces that are no longer needed
The review is deliberately designed as a soft review. If there is no response, the workspace is neither archived nor deleted automatically. Control stays with the primary contact without affecting daily work.
Set the interval
Section titled “Set the interval”- Open Groups → Templates → organisation → template → Lifecycle.
- Under Status “Review required”, enter the number of days, e.g.
180. - Save the template.
How Seamless ensures this
Section titled “How Seamless ensures this”- In operation: The Review background job regularly checks whether the deadline has passed. The workspace is then flagged with Review required and the primary contact is notified. The job must be enabled under Monitoring → Jobs.
- In the workspace: Under Lifecycle, Seamless shows how many days the review is overdue.
Custom automation
Section titled “Custom automation”Under Notification endpoint, you can call your own endpoint when reviews are due. It receives the team.report.renewal event.