Review
In a review you confirm that the responsibility, purpose and access of a group are still correct. You start it in the Lifecycle section with Review. A wizard guides you through three questions. At the top you always see the group you are currently reviewing.
You set how often a group has to be reviewed in the template under Lifecycle.
Who is responsible?
Under Are you responsible for this workspace? you confirm the responsible person.
| Option | What happens |
|---|---|
| I'm responsible | You stay responsible. Continue with Next. |
| Assign to someone else | Select another person under Responsible person. They are notified and take over the review. Use Finish to complete. |
Is the group still needed?
Under Is this workspace still required? you decide whether the group stays active.
| Option | What happens |
|---|---|
| Keep workspace | The group stays. Continue with Next. |
| Archive workspace | Seamless shows what happens when archiving. Use Archive to archive the group. |
You set what happens when archiving in the template under Archiving, for example:
- Guests lose access.
- All members are removed.
- The recycle bin is emptied.
- Older versions of the documents are deleted.
Emptying the recycle bin and deleting the versions can't be undone.
Who still needs access?
Under Who still needs access? you check all people and their roles. Changes apply immediately.
| Element | Meaning |
|---|---|
| Min. … owners required | Minimum number of owners from the template. With a tick: enough owners. Otherwise owners are missing, and you make another person an Owner. |
| Search to add users | Add people |
| Filter | Search the list |
| Responsible | The responsible person |
| Required by template | The template adds this person automatically. |
| Owner or Member | Role of the person |
| Cross | Remove the person |
Use Finish to complete the review. The period until the next review starts again.
Users review their teams the same way in the Seamless app: Renew a team